Flexible Benefits:
overview of capabilities

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Embeddable cards and payments

Our APIs and secure UI components give you the complete toolkit you need to add flexible benefits to your product, under your own brand/UX
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Identity, compliance, anti-fraud solution

Weavr solves some of the trickiest parts of embedded finance for you: authentication, due diligence, and keeping live payment operations strictly secure.

Programme operations expertise

Never had cards and payments in your product previously? Not sure how to service cardholders? No problem: we provide a compete support wrap for your programme.

Card spend controls specially designed for flexible benefits

How it works:
  • Allow-list spend controls
  • Budget and value rules
  • Benefit themes
  • Category customisation
  • Purchase categorisation
  • Merchant exclusion

Allow-list spend controls

As a safe basis for employee benefits purchases, all categories of purchase are disallowed unless expressly opened by the programme and allowance allow-lists. This ensures that there is no way for employees to use company money on inappropriate things such as gambling or cash withdrawals.

Budget and value rules

When an allowance is assigned to an employee cardholder, it comes with various limitations set by your programme and the employer’s configuration. This includes an employee’s personal (overall) budget, virtual budgets for each allowance theme, individual purchase value limits, and definitions of how unused budgets roll over or expire.

Benefit themes

Weavr provides you with ready-made themes such as fitness, wellness, and learning & development. These templates allow you and your customers to get up to speed quickly with an approach that’s proven to drive up employee engagement and satisfaction.

Category customisation

Your programme team - or if you wish, employers through your management tools - can use card scheme merchant category codes to customise offerings across your programme or per-employer.

Purchase categorisation

After each purchase, the employee must be asked to select the theme the expenditure belongs to (or confirm the predicted match). This permits for accurate budgeting, a receipts capture workflow in your app, required accounting data, management review steps where required, etc.

Merchant exclusion

Employer review of purchase patterns can sometimes reveal unwanted spend happening within permitted merchant categories: our spend controls allow you to offer config options to identify and exclude merchants. Merchant IDs can also be used to create an allowance focused on a specific merchant or group of merchants.

Features for employee cardholders

Personal spend card
  • Physical card delivered to employee’s home address
  • Self-service card activation
  • Employees can review their live balances and recent transactions in your app
  • Option for employee to view personal budget in their home currency
Card management
  • App notifications for employee about purchases / declines
  • Self-service card PIN change
  • Freeze/unfreeze card
  • Report lost/stolen card
Security
  • Multifactor authentication to view sensitive card details in app
  • 3-D Secure checks for online purchases including biometrics
  • Chip-and-PIN and contactless for in-person purchases
Company-funded budgets
  • All employee spend funded by company wallets
  • Unwanted / unauthorised spend is blocked via rules that can be configured down to the individual card level
Cardholder lifecycle management
  • New joiner employees can be automatically issued with a card as part of their welcome pack
  • Card renewal service
  • Card removal linked with offboarding of staff in HR system
Card fulfillment
  • Card delivery options based in UK and EU, with international delivery available subject to programme terms
  • Card fulfillment pay-as-you-go with no required commitments; however, Employers (or Embedder) can opt to save costs by pre-investing in batches of card stock
  • Fees and charges around cards can be priced by you to fit within your overall product pricing
Card design customisation
  • Design and brand cards under your app logo and/or employer branding
  • As the Embedder you can offer premium card materials and design options as an upsell

Payment accounts

Real-time visibility
  • The employer’s managers can see and supervise all transactions of their employees
  • Your (Embedder) programme operations staff can see data of all employers in your programme
  • Weavr sends webhooks to your application for all card/account events, so you can surface notifications for the end customers
Efficient funding
  • Employers’ money is not locked up in pre-paid cards: employee benefits spend debits from a pool balance
  • Employers fund their pool balance by sending money from their verified external bank account
  • Employee spend (usage) patterns can be used to proactively recommend balance levels
Employer ownership
  • The funds held belong to the employer at all times, i.e. they are not paid to the Embedder or Weavr
  • Funds are safeguarded under e-money regulations in UK or EU
  • Surplus funds can be withdrawn by employer back to source external account at any time
  • Only designated financial controllers can move money and make critical budgeting decisions in the programme

Regulatory and
 risk controls

Employer KYB
  • Subject to eligibility checks, employers are onboarded to the embedded financial services as part of your product signup (upgrade) journey
  • Weavr provides the underlying KYB service in partnership with the financial institution under whose licence the programme is run
  • The Flexible Benefits solution targets limited companies with a minimum headcount of 20 employees and can scale to enterprise/plc employers of 10,000s of cardholders
Risk-based approach
  • On behalf of the licenced financial institution, Weavr supervises all aspects of your programme
  • Your company (Embedder) has obligations around fair and true advertising, quality of customer service, etc which we will support you in establishing
  • Employers using embedded financial services through your application are subject to continuous monitoring and review to ensure their activity and that of the overall programme are operating within agreed risk requirements
Card payments security
  • The Flexible Benefits solution starts from a strict spend controls position that makes it impossible for employees to make purchases in inappropriate categories such as gambling: the only categories permitted are those defined by their employer, plus the budgets made available within those categories
  • The Mastercard or Visa cards issued carry cardholder chargeback protections and Weavr will assist in claims management where an employer believes a card charge was fraudulent (etc)
Data security
  • Your team (Embedders) do not have access to sensitive payment card information: i.e. only the employee actually has the full card details for their one issued card
  • Access to employee and spend data is governed by joint data processing agreements with each employer
  • Employers inviting third parties (including Embedder staff) to operate programme details on their behalf (e.g. manage benefits budgets) sign additional consents agreements

The fast track to embedded Flexible Benefits

Readymade solution
  • Embeddable cards-based solution ready to integrate
  • Choose your branding and define your own UX design
  • Financial/fees modelling guidance provided
Convert new customers
  • Assistance with onboarding new employers
  • Guidance provided on bulk enrolment of employees to benefits cards
  • Advice on theme and spend controls customisation
Run and scale your programme
  • Second-tier cardholder support (e.g. name change, lost/stolen card, chargeback)
  • Technical support for your product and ops team
  • Help expanding your programme to additional profitable use cases

Discover Weavr’s solution for Flexible Benefits

Speak to an embedded finance expert at Weavr and get a complete blueprint for adding a Flexible Benefits to your product: employee benefit theme examples, employer and benefits manager user journey ideas, details on how card issuing works, payment flow and cost modelling, implementation project outline, and more.
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HRtech / benefits app developers

Looking for technical documentation and API access? Click here to sign up for a free Weavr Sandbox account and explore our developer’s guide to flexible benefits.
API access
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Paystratus Group Ltd 2019-2025. All rights reserved.
Weavr is the trading name under which Weavr Ltd (company registered in England and Wales with registration number 13433581) and Weavr (Europe) Ltd, (company incorporated and registered in Malta with company number C98895 whose registered office is at Ardent Business Centre, Triq l-Oratorju, Naxxar NXR 2504 Malta) provide services to legal entities in the UK (Weavr Ltd) and in the EU (Weavr (Europe) Ltd). Weavr Ltd and Weavr (Europe) Ltd are wholly owned subsidiaries of Paystratus Group Limited, a company registered in England and Wales with registration number 11677111 and registered office at 128 City Road, London EC1V 2NX United Kingdom.

For programmes operating in the European Union, the Payment account and Mastercard cards are issued by Paynetics AD with company address 76A James Bourchier Blvd, 1407 Sofia, Bulgaria, company registration number 131574695. Paynetics AD is an electronic money institution authorised and regulated by the Bulgarian National Bank for the issuance of e-money and provision of payment services in the EU. Weavr (Europe) Ltd is acting on behalf of Paynetics AD, as a registered agent on the territory of the EU member states, and is entered into the public register of e-money institutions’ agents kept by the Bulgarian National Bank.

For programmes operating in the United Kingdom, the Payment Account and Mastercard cards are issued by Paynetics UK, Company number 1248133. Paynetics UK is a wholly owned subsidiary of Paynetics AD with its registered address at 1st Floor, 18 Devonshire Row, London, England, EC2M 4RH. Paynetics UK is an electronic money institution authorised and regulated by the Financial Conduct Authority (firm reference number 942777) for the issuance of e-money and provision of payment services in the UK. Weavr Ltd is a distributor of Paynetics UK on the territory of the UK.

To ensure your funds are safe, Paynetics AD and Paynetics UK follow a process known as ‘safeguarding’ which is a regulatory requirement for all EMIs. In this process Paynetics AD, respectively Paynetics UK, keeps your money separate from its own (firm) money and places it in a safeguarding account with a Bank.

Electronic Money issued is not covered by any Deposit Guarantee Scheme which is a government backed scheme offering protection to customers’ funds of up to €100,000 in the EU (£85,000 in the UK under the FSCS) per customer. However, in the event of an insolvency, your funds would remain in the safeguarded account at the designated Bank and separated from Paynetics’ accounts and funds. For further details on the safeguarding, visit https://www.paynetics.digital/safeguarding-of-clients-funds/

Weavr Ltd is registered in the UK as an agent of Yapily Connect Limited (Company No: 11598433), which is authorised and regulated by the Financial Conduct Authority (FCA) under the Payment Services Regulations 2017 as an Authorised Payment Institution (Firm Reference Number: 827001), registered office: 86–90 Paul Street, London, EC2A 4NE.

Paystratus Group Limited provides software and support services to Weavr Ltd and Weavr (Europe) Ltd.
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